Payroll Based Journal (PBJ) Mandatory Reporting

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 PBJ Overview
The Affordable Care Act requires CMS to collect electronic staffing data from nursing centers. The Act requires this data to be auditable and verifiable. The information is intended to collect direct care staff (employed and contracted), employee turnover and tenure, and must include census data and case mix. CMS developed the Payroll-Based Journal (PBJ) to collect this data. Details on the collection methodology and other policies related to staffing data submission can be found in the latest PBJ Policy Manual and FAQs can be found here. 

In April 2018, CMS started to use PBJ data to determine each facility’s staffing rating used in the Nursing Home Five-Star Quality Rating System.

In April 2019, CMS announced changes to the staffing component of Five-Star. CMS adjusted the thresholds for overall staffing ratings, which provides a greater emphasis on RN staffing. Additionally, CMS added one-star staffing rating to those facilities that report four or more days without an RN in a quarter. More information on these changes can be found in the Five-Star Technical Us​er Guide​. 

 Resources on ahcancalED

ahcancalED is a one stop shop for members needing information about the Payroll Based Journal (PBJ) Mandatory Reporting requirement. Check out our dedicated members-only webinars, background information, and more resources.

NOTE: To access ahcancalED, members MUST 1) login using their AHCA username and password and 2) register for FREE to gain access to resources on ahcancalED. Email educate@ahca.org if you have any questions or concerns.

 Questions?
If you have questions on PBJ, please contact us via our dedicated email address.

 ‭(Hidden)‬ Webinars

How I Plan on Succeeding with PBJ

Recorded: Friday, April 29th 11am ET

View on demand​
 
Description: This webinar was be presented by providers who have successfully submitted data to CMS during the voluntary period. They shared the steps they took, the challenges they faced, and the lessons they walked away with. Attendees will get tips on how to successfully prepare their organization to submit the mandatory staffing data and answers to their questions.

Presenters:
Nathan Dikes, Doctorate in Podiatric Medicine
CEO of Sunshine Health Facilities, Inc.

Mary Savoy RN,MS, LNHA, Administrator
ForestHills of DC

Lois McCaskey, VP Labor Management - Genesis HealthCare
Nursing Home Administrator – PA
MBA

 

Submit or Face the Consequences: Mandatory Staffing Data Collection Starting July 1st

Recorded: March 24, 2016 2:00 - 3:00PM Eastern 
 
View on demand
Objectives:
  • ​Gain an in-depth understanding of the new PBJ requirements
  • Find out what hours to count and what not to count
  • Learn what processes you should implement today to get ready
  • Get Answers to some questions the industry is asking
 
Presenters:
Peter Corless is the Executive Vice President of Enterprise Development of OnShift, a leader in human capital management software for post‐acute care and senior living. Peter is also currently the Associate Business Member President on AHCA/NCAL’s Board of Governors. Peter is a recognized HR leader in post-acute care and is well-known for his achievements at some of the country’s largest post-acute care organizations, including Kindred Healthcare and Genesis HealthCare. As an experienced, international chief administrative and human resources officer within these organizations, he developed strategies that reduced turnover, improved recruiting and hiring strategies, and reduced labor costs. Peter received his BA from the University of Waterloo and his MBA from York University’s Schulich School of Business. 
 
 
Elaine Howell has 25 years of experience in the labor management field with expertise in human resources, payroll, timekeeping and scheduling
solutions.  She has been with Kronos for over 16 years and dedicated to the Healthcare vertical for the last 12 years.  For the last 7 years, Elaine has been consulting with customers providing long-term care, home health and hospice services.  She attends multiple Executive Conferences specific to the Post-Acute industry so Kronos can understand & be prepared to help the industry with new requirements such as the PBJ. 
 

 ‭(Hidden)‬ Register Today!
The Payroll Based Journal (PBJ) Mandatory Reporting requirement is fast approaching. AHCA/NCAL strongly encourages all members to take the first step to success with this requirement by registering as soon as possible. This PDF document provides training links, instructions, and tips you can use when submitting your registration.